Become an Exhibitor or Sponsor

EXHIBITOR INFORMATION

Conference Flavour and Objectives

The intention of the conference is to create an opportunity for practitioners from different sectors, from across the country and overseas, to come together, exchange on UDL practices and to share their vision for the future.  The Conference also hopes to encourage an interdisciplinary dialogue and to offer participants a multi-faceted overview of current Canadian initiative.

To this end, the conference will offer, not just K-12 and post-secondary streams, but also a stream for Student Services and Student Affairs professionals, a stream specifically for Instructional Designers, and a stream showcasing the learner voice. The Conference Organizers also hope to attract UDL practitioners from overseas in order to allow for an emerging International dialogue on UDL implementation and research.

The theme of the conference also seeks to create a bridge between the UDL discourse and the User Experience (UX) literature, and welcomes participants from the community at large.   

The conference welcomes submissions in both French and English.  Sessions in both languages will appear on the program but it is important to note that interpretations services will not be available.  

Who should become an exhibitor?

The conference will represent a prime visibility event for UDL and UX consultants, retailers of accessibility software, retailers of digital solutions used both in the K-12 and the post-secondary classroom, community organizations involved in educational reform, UX and accessibility advocates, campus and educational institutions offering UDL and UX courses for practitioners, educational Professional Development consultants, publishers and editors.

The conference is Pan-Canadian and will attract academic speakers across the country.  This forum therefore offers exhibitors immediate access to stakeholders from the Maritimes, but also to a national market.

Services offered to the exhibitors

All exhibitors will be able to maintain a booth for the duration of the conference in the room used for health breaks, between breakout sessions, during the mornings and the afternoons.  The exhibitor package will include a back partition and a table, as well as chairs.  The number of exhibitor kiosks will be limited to 15.  All exhibitors will be featured in the conference program and will be invited to the opening reception on the evening of May 31st.  Exhibitors fee  is $250.

Sponsors

Exhibitors have the opportunity of becoming sponsors of the Conference for added visibility.  Sponsors will be offered the full exhibitor package and benefit from the following opportunities:

Platinum Sponsor – $1,500

One sponsor will be granted Platinum Status and be featured prominently during the Opening Reception on May 31st.  The Opening Reception which will take place after the keynote will carry the name of the Platinum Sponsor.  The Platinum Sponsor will be free to display the material of their choice during the reception.  The company will be explicitly acknowledged and thanked by the organizers during the reception speeches and will be listed in the program as official sponsor of the reception.     

Gold Sponsors – $1,000

There will be two Gold Sponsors. The Gold Sponsors will each be attributed one of the lunches (Thursday or Friday) and will be able to use the gathering for visibility.  The Gold Sponsors will be listed in the Conference Program as official sponsors of each respective lunch session and will be acknowledged as such in speeches by the Organizing Committee.

Silver Sponsor- $500

The Silver Sponsors (maximum of 4) will have their names listed on the back of Volunteers’ T-shirts (we expect a team of 30 volunteers in total). These companies will also be listed with their logos on the Conference Bags which will be offered to the participants during Registration.   

In-Kind Sponsor

In-Kind Sponsors will have their names listed in the conference program and are encouraged to supply promotional materials for the Conference Bags which will be offered to the participants during Registration.

Important Dates

January 25th – The Call for Submissions opens

February 15th – Exhibitor Space begins to be allocated on a ‘first come, first served’ basis

March 1st – Early Bird registration for the Conference opens

April 1st – The Call for Submission closes

April 15th – Early Bird registration for the Conference closes

May 15th – Final version of short abstracts are required from presenters in order to appear in the program.

May 24th – All sponsors must have settled invoices and sent their logo, graphics and promotional material for the Conference Program to the Organising Committee and uploaded to the Conference website

May 27th – All sponsors must have registered

Contact Details

For all enquiries about sponsorship opportunities please contact Cathy Rose at crose@upei.ca. Once you are ready to place your sponsorship package orders, please download and complete the attached form and return it to Cathy Rose at the above email address.  You will receive a confirmation of order by email within 7 days and an invoice within 14 days.